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Privacy & Data Protection Policy

Last Updated: February 1, 2026

This Privacy Policy governs the manner in which "Stars In Your Eyes (Live At The Acorn)" (hereinafter referred to as "we", "us", or "our") collects, uses, maintains, and discloses information collected from users (each, a "User") of the starstonight.uk website (the "Site"). This policy applies to the Site and all products and services offered by the organizers in relation to the live voting event.

We are committed to safeguarding the privacy of our website visitors and service users. This policy fully complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Identity of the Data Controller

For the purposes of the UK GDPR, the Data Controller responsible for your personal data is the organizing committee of "Stars In Your Eyes (Live At The Acorn)". In specific instances related to marketing and newsletters (as detailed in Section 4), the "Acorn Community Theatre" acts as a joint Data Controller or separate Data Controller depending on the specific data flow.

2. Information We Collect

We collect various types of information to facilitate the interactive voting process, ensuring the integrity of the show's results, and providing communication services.

2.1. Personal Identification Information

We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register a vote, and in connection with other activities, services, features, or resources we make available on our Site. Users may be asked for, as appropriate:

• Full Name: Used to verify the identity of the ticket holder.
• Email Address: Used for sending vote confirmations, results, and (if opted-in) newsletters.
• Seat Number/Row Reference: Critical for validating that a vote corresponds to a sold seat.
• Personal Messages: Any text input provided by the User intended for the acts or organizers.

2.2. Non-Personal Identification & Technical Data

We automatically collect non-personal identification information about Users whenever they interact with our Site. This is a mandatory requirement for the security of the voting platform. This data includes:

• Device Fingerprint: Information regarding the browser name, the type of computer or mobile device, and technical information about Users' means of connection to our Site (e.g., the operating system and the Internet service providers utilized).
• IP Address: Logged to monitor for suspicious activity, Botnet attacks, or mass-voting attempts from a single location.
• Time Stamps: Exact times of vote submission to correlate with live show events.

3. Cookies and Vote Tracking Technologies

This usage is not optional. Our Site uses "cookies" and similar tracking technologies strictly for the purpose of system security, fraud prevention, and voting integrity.

3.1. Purpose of Cookies

Unlike standard marketing cookies, our tracking is used to:

• Session Security: To ensure that your connection to the server remains secure during the voting window.
• Abuse Monitoring: To identify and block devices that are attempting to flood the server with invalid requests.

By using this website to cast a vote, you acknowledge and agree that these technical cookies are essential for the performance of the contract (running a fair vote) and broadly fall under the "Strictly Necessary" exemption of the Privacy and Electronic Communications Regulations (PECR).

4. How We Use Your Information

We collect and use Users' personal information for the following specific purposes:

4.1. To Run and Validate the Voting System (Legal Basis: Legitimate Interest)

The primary function of the data is to calculate the winner of the show. We process seat numbers and device IDs to cross-reference against valid ticket sales. This prevents unauthorized users from influencing the result.

4.2. Vote Confirmations (Legal Basis: Consent/Contract)

If you provide an email address, we may use it to send you:

• A transactional confirmation that your vote was successfully received.

Opt-Out Mechanism: You are provided with the option to opt-out of these specific notifications at the point of vote submission. If you fail to opt-out at that stage and subsequently wish to stop receiving these specific transaction emails, you must contact the Data Handler directly at [email protected].

4.3. Marketing & Newsletters (Legal Basis: Consent)

During the voting process, you may be presented with a checkbox to "Opt-in" to a newsletter. If, and only if, you select this option:

• Your email address and name are securely extracted from the "Stars In Your Eyes" database.
• This data is transferred directly to the Data Handler of the "Acorn Community Theatre".
• The Acorn Community Theatre will add you to their mailing list for future events and community news.

Once this transfer occurs, the Acorn Community Theatre becomes the Data Controller for that specific marketing data. You may unsubscribe from their mailing list at any time via the unsubscribe link in their emails.

4.4. Show Quality & Future Development

We use aggregated and anonymized data to analyze voting patterns (e.g., "When did most people vote?") to improve the timing and technical infrastructure for future productions.

5. Data Sharing and Disclosure

We do not sell, trade, or rent Users' personal identification information to others. We strictly limit data sharing to:

• Internal Organizers: The production team of Stars In Your Eyes.
• Venue Partners: The Acorn Community Theatre (specifically for the newsletter opt-in described above).
• Legal Requirements: We may disclose information if required to do so by law or in the good faith belief that such action is necessary to comply with a legal obligation, protect and defend our rights or property, or in urgent circumstances to protect the personal safety of users of the Services or the public.

6. Your Rights Under UK GDPR

As a data subject, you have extensive rights regarding the information we hold about you:

• The Right to Access: You have the right to request copies of your personal data.
• The Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The Right to Erasure ("Right to be Forgotten"): You have the right to request that we erase your personal data, under certain conditions (e.g., after the show audit is complete).
• The Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data.
• The Right to Object to Processing: You have the right to object to our processing of your personal data.
• The Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you.

If you make a request, we have one month to respond to you. To exercise any of these rights, please contact us via email at [email protected].

7. Data Retention Policy

We retain personal data only for as long as necessary to fulfill the purposes we collected it for:

• Voting Records: Kept for a period of 6 months post-event for auditing purposes and to resolve any disputes regarding the results. After this period, personal identifiers (Names, Seat Numbers) are anonymized. The anonymized voting data itself is retained for the foreseeable future to allow for historical comparisons and analysis for future productions.
• Marketing Data: Retained by the Acorn Community Theatre in accordance with their own data retention policies until you unsubscribe.

8. Contacting Us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact our Data Protection Officer immediately:

Email:
[email protected]